NPP Privacy Policy

NPP Privacy Policy

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National Parks Partnerships Privacy Policy

Our contact details:

National Parks Partnerships LLP

Registered office: Dalmar House, Barras Lane, Dalston, Carlisle, CA5 7NY, United Kingdom

Who we are

National Parks Partnerships LLP (NPP) is an LLP established in 2016 to create partnership opportunities between the family of UK National Parks and commercial partners. NPP’s vision is to make a significant, sustainable and discernible contribution to the improved quality of the UK National Parks and the wider public benefits they offer today and in the future. NPP is managed by the UK’s 15 National Park Authorities, who are Members of the LLP.

You can learn more about the UK’s 15 National Parks here:

NPP is overseen by a Board consisting of National Park representatives and non-executive directors.

The UK National Parks Charity Foundation is a charity that works alongside NPP to support the work of the UK’s National Parks. It is registered with the charity number 1182566.

In this Privacy Policy, ‘National Parks Partnerships’, ‘NPP’ and ‘we’ (or ‘us’ or ‘our’) shall mean National Parks Partnerships LLP, its Board Members, and the UK National Parks Charity Foundation. Data is shared responsibly and appropriately between these entities and the following Privacy Policy shall refer to these collective components of NPP.

How we collect and use personal data

NPP collects and processes personal data to carry out our business as described above. Personal data is any information that can be used to identify a living person. We make every effort to collect only relevant, accurate information that is necessary to carry out our business.

Information we collect from you:

We may collect and process information about you that you provide directly to us, for example when you contact us by email or request regular communications from us. The types of personal data we collect directly from you can include:

  • Your name and contact details when you subscribe to our emails
  • Your name, contact details and employment information if you act as a contact for one of our partners or potential partners
  • Information required to administer the recruitment process for members of staff or board members, and information required to fulfil our obligations as an employer
  • Information you provide as part of a tender or proposal submission process
  • Information required to administer events.

Information we collect from third parties about you:

Some of the personal data we collect may be provided by third parties (i.e. not you or someone who is part of NPP). Examples of this include:

  • Where you are listed as a referee on a job application or tender/proposal submission. In this case we will ask the applicant to seek your permission before sharing your details
  • From trusted public sources and commercially available databases that may be used to invite your employer or a business you are affiliated with to benefit from NPP’s offer
  • We are sometimes required to carry out checks to ensure sources of funds are legitimate and meet NPP’s ethical standards. During this process your personal data might be processed as a consequence
  • If you are a landowner or land manager whose data has been shared with us for the purposes of project development.

Identifying and communicating with potential partners:

We believe it is in NPP’s legitimate interests to promote and develop our business and secure new partnerships for the family of National Parks in the UK. As part of these legitimate interests, we identify and assess potential new partners to ascertain whether they are likely to have an interest in NPP’s offer, so our communications continue to be targeted and appropriate. Where a potential partnership is identified, we do our best to communicate with the most appropriate representative or employee of that business to invite them to discuss the benefits of a partnership.

To identify appropriate businesses and their representatives, and to communicate with those individuals in their professional capacity, we may undertake research using publicly available sources, such as social media, commercial databases and verification software. We may also use carefully selected partners and service providers to process personal information about you on our behalf. For example, we sometimes appoint digital marketing agents to conduct marketing activity for us, and such activity may involve the compliant processing of personal information. Our appointed data processors include:

(i)Prospect Global Ltd (trading as Sopro) Reg. UK Co. 09648733. You can contact Sopro and view their privacy policy here: Sopro are registered with the ICO Reg: ZA346877 their Data Protection Officer can be emailed at:

Children’s personal data:

The nature of our activities means we do not normally collect or process the personal data of children. An exception to this is when a child has provided feedback on a project funded by one of NPP’s partners or appears in photography provided by the project leader or hosting National Park. If this is the case, appropriate consent is obtained from a parent, carer or guardian.

Special category data:

Special category data is personal data that is more sensitive and therefore has special protections, such as information about health, ethnicity or religious beliefs.

NPP does not collect and process special category data as part of its day-to-day activities. However, it is sometimes necessary to ensure we can provide the services we have promised to you. For example, we may ask you for your dietary and access requirements in order to deliver an event you are attending. In this case, your special category data will only be processed for the intended purpose and deleted thereafter.

Why we collect and use personal data

Whenever we collect and use personal data we ensure we have a lawful reason to do so, as required by data protection law. The reasons we collect and use your personal data are:

You have given consent

For example, if you have provided your name and contact information to receive communications from us. If you have provided us with your consent, you have the right to withdraw it at any time by contacting us at or by using the appropriate opt-out or unsubscribe link in the email we sent to you.

For the performance of a contract

For example, if you are the primary contact of one of our partners, we process your data so we can deliver the benefits we have promised to the business you are employed by or are affiliated with.

Our legitimate interests

For example, to promote and develop NPP’s offer as part of our legitimate business interests by identifying, assessing and contacting businesses who we believe would have a genuine interest in our services. Where we rely on our legitimate interests, we will provide you with a link to this Privacy Policy and, where possible, an opt-out or unsubscribe link. Alternatively, you can exercise your right to object to processing by contacting us at

Our legal obligations

For example, we are legally required to retain certain financial and tax information for auditing purposes.

Your vital interests

For example, to ensure catering is safe for you at an event we are running if you have severe allergies.

How we store and share personal data

We have security measures in place to protect your personal data from unauthorised access, alteration or deletion. Access is limited to only those staff, contractors and other third parties who require it in order to perform our business. At all times, those with access to your data will be required to follow data protection rules and best practice.

Where data is transferred to third parties, we will ensure that agreements are in place to fulfil their obligations under data protection legislation and that data is transferred and
stored securely at all times. We will only ever share the minimum amount of relevant data for the third party or processor to deliver the service. For example, we will share your data with our finance provider through a trusted, secure accounting system in order to process payments accurately and securely.

We may release your personal data to third parties beyond those described above if we are required to by law, or to prevent fraud or another crime if requested to by the relevant authorities.

When data is transferred internationally by us or processors working on our behalf, we will take steps to ensure that adequate protections and safeguards are in place as required by data protection law.

Data retention

We aim to store personal data only for as long as is necessary. We have a Records Retention Schedule (RRS) that sets out how long we believe data needs to be retained for, details of which can be provided upon request. After the record retention period expires, we will anonymise or delete your data as we believe is appropriate, depending on the anticipated future need to reference any part of that data (i.e. we would not anonymise or delete your data if we need to keep a record of you opting-out of marketing messages, but we would minimise the amount of data we retain).

Opting out of marketing

You can ask us to stop sending you marketing communications at any time by:

  • Following the unsubscribe or opt-out link in the marketing message we sent to you
  • Emailing a request to (please email from the address you wish to unsubscribe where possible)

We will action your request as soon as possible but please be aware that it can take up to 28 days. When you opt out, we will usually keep a record of this so we know not to contact you again.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at the details below if you wish to make a request.


If you have any questions or concerns about how we collect or process your data, you can contact us at

If you are unhappy with our response, you can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow Cheshire

Helpline number: 0303 123 1113

ICO website:

Changes to this Privacy Policy

This Privacy Policy was last updated on 2nd February 2024.

We may change or update this Privacy Policy from time to time, so please check this page occasionally to ensure you’re happy with any changes.

Previous versions of the Privacy Policy can be requested by emailing


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